Payments & Tax Forms
Set up your payments to get paid on time
All timesheets, invoices, and payments are handled through the A.Team platform to make getting paid as effortless as possible — and leave the joys of chasing down your hard-earned money in the dustbin of history.
Here’s how to set up your payments and submit your required tax forms:
Step 1: Set up your payment method
After you join a mission, you'll get a notification to set up your payment method. We advise you to take care of this right away — you won’t be able to submit your timesheets or get paid until after you set up your payment method.
If you’d like to get paid as a company, make sure you choose the correct form (W9 or W8-BEN-E) and enter your company details.
Once you set up your payment method, our payment processor (Tipalti) will take a few days to review and approve your details. After that, you’ll be able to start submitting your timesheets and getting paid.
We use Tipalti to process payments to our builders around the globe. Depending on your location, you could be subjected to fees when receiving your payments.
Here’s a schedule of fees on builder payments imposed by Tipalti:
If you want your payments in USD through a U.S. bank, you can avoid fees by using Wise (formerly known as Transferwise) or another bank based in the U.S. That way you’ll get paid via ACH or eCheck deposit, and circumvent foreign exchange and wire transfer fees from Tipalti.
You can learn how to set up a Wise account here.
Step 2: Submit your tax information
As a U.S. company, we’re required to receive one of the three following forms from each builder on A.Team:
- W9 is required for US-based individuals or entities (if you have an LLC or other company structure set up)
- W8-BEN is required for foreign individuals (non-entities)
- W8-BEN-E is required for foreign entities (if you have a foreign company set up that you want to receive your payments through)
We use Tipalti to intake and validate this information when you're setting up your bank account.
Choose the form that’s relevant for you.
If you’re filling out a W8-BEN or W8-BEN-E, you’ll be asked if you’re claiming Treaty Benefits. Unless you already know this applies to you, you can skip this step. Entering your country signals that you have documentation to provide to the U.S. and your home country tax authorities for treaty benefit treatment. If you do qualify, you’ll know what forms you’re required to submit to complete this process. If you’re unfamiliar, you most likely can’t claim treaty benefits.
Step 3: Track your time
Log your hours regularly in your mission’s timesheet, and include details about the work you’ve done.
If you accidentally submit your timesheet before it’s ready, reach out to firstname.lastname@example.org. If we haven’t invoiced the company yet, we can reopen your timesheet for you to fix any mistakes or add missing hours.
When all the builders on the mission have submitted their timesheets, our payments team will post your individual invoices in your My Documents tab — and send a team invoice to the company.
Learn more about tracking your time here.
Step 4: Find your invoices
Invoices are created twice a month and cover their respective cycles: from the 1st to the 15th, and from the 16th to the end of the month. After you and the rest of your team have submitted your timesheets, our payments team will review them and issue your respective invoices.
You can find your invoices by going to your mission homepage and clicking the ‘My Documents’ tab.
You’ll find two types of invoices there — ‘Payment’ and ‘Fees’.
Your Payment invoice is created when the company is billed. This invoice details the days and hours you’ve worked, as well as your hourly rate and payment total.
Your Payment invoice also includes a service fee. That’s the flat fee that A.Team charges companies — on top of your hourly rate. The fees invoice covers that service fee. To calculate your final payment, we automatically subtract that fee from your Payment invoice. You’ll receive the Payment invoice amount, minus the Fees invoice amount.
Invoices have three statuses: Submitted, Processing, and Paid.
- Submitted means your invoice has been created.
- Processing means the payment is currently processing.
- Paid means the payment has been made to your account.
Step 5: Get paid
A.Team guarantees all payments. Companies usually pay within 2-3 weeks of being invoiced. After a company pays the invoice for their team, the funds are routed to each team member accordingly. If your invoice hasn't been paid within a month of submitting your timesheet, A.Team will advance the payment to you.
If for any reason you have not received a payment for your invoice after a month since submitting your timesheet, let us know at email@example.com and we'll resolve the issue.
Once you’ve logged 400 hours across your missions, you’re automatically enrolled in our guaranteed on-time payments program. After reaching the 400 hours threshold, you’ll always get paid on the 15th and last day of each month for the previous pay cycle’s billed hours.